View and Submit Immunizations

Public Health Units maintain immunization records that are reported for every student who attends licensed child care centres, elementary, and secondary school in Ontario using the provincial electronic data base Panorama. Reporting immunizations helps to keep everyone protected from serious diseases that can be easily spread in child care, schools, and through our communities.

Please remember to report to the health unit each time your child is immunized. Parents are responsible for keeping their child’s immunization record updated with public health as per the Immunization of School Pupils Act, 1990 (ISPA) and the Child Care and Early Years Act, 2014 (CCEYA).

IMPORTANT NOTES:

  • The health unit is mandated to maintain and assess immunization records for child care and school aged children.
  • The health unit only has access to immunization records that have been reported to a public health unit in Ontario.
  • Community physicians are not required to report immunizations administered to the health unit and do not have direct access to the provincial data base to report immunizations.
  • It is a parent’s responsibility to keep their child’s immunization record up to date with the health unit by reporting each time their child receives an immunization.
  • COVID-19 immunization records are currently maintained in a different electronic data base. If received in Ontario, these do not need to be reported to public health. To receive a copy of your Ontario COVID-19 vaccine receipt, please visit https://covid19.ontariohealth.ca/

YOU CAN REPORT YOUR CHILD’S IMMUNIZATION RECORDS TO THE HEALTH UNIT IN THE FOLLOWING WAYS:

Online: Immunization Connect (ICON)

Use the Ontario Health Card Number to submit, review and print off immunization records. Please see the tab below for system limitations and important instructions.

Phone:

519-752-4937 ext. 451

OR complete the Routine Immunization Reporting Form and submit with a copy of your child’s yellow card:

Email: immunizationintake@bchu.org

Privacy of personal health information submitted by email cannot be guaranteed and should be done at your own risk

In Person:

194 Terrace Hill St., M-F 8:30am – 4:30pm *Afterhours drop box outside main entrance

Mail:

194 Terrace Hill St., Brantford, ON N3R 1G7

Fax:

519-753-2140

Remember: Physicians are not required to report immunizations, and many do not. It is your responsibility to keep your child’s immunization record up to date with the Health Unit – please report each time they receive an immunization.

Please note, public Health Units maintain immunization records that are reported for every student under 18 years of age who attends licensed childcare centres, elementary, and secondary school in Ontario and are only required to maintain these for 10 years.  Your public health immunization record will only reflect immunizations that have been reported to a public health unit in Ontario. Community physicians are not required to report immunizations administered to the health unit and do not have direct access to the provincial data base to report immunizations.

Immunization records in the provincial electronic data base can be reviewed online using Immunization Connect (ICON):

Online: Immunization Connect (ICON)

Use the Ontario Health Card Number to submit, review and print off immunization records. Please see the tab below for system limitations and important instructions.

REQUESTS FOR A COPY OF AN IMMUNIZATION RECORD CAN BE MADE BY CONTACTING THE HEALTH UNIT IN THE FOLLOWING WAYS:

Email: immunizationintake@bchu.org

Privacy of personal health information sent by email cannot be guaranteed and should be done at your own risk

Phone: 519-753-4937 ext. 447

Mail: 194 Terrace Hill St., Brantford, ON N3R 1G7

In Person: 194 Terrace Hill St., M-F 8:30am – 4:30pm

Fax: 519-753-2140

IMMUNIZATION CONNECT (ICON)

WHAT YOU WILL NEED:

To view and submit immunizations in ICON, you will need:

  • Immunization record
  • Ontario Health Card – the system will ask for both the Health Card Number as well as the Stock Control Number (SCN) which is the 9-digit alpha-numeric code on the back of the card
  • Demographics: First Name, Last Name, Sex, Date of Birth, Postal Code

IMPORTANT NOTE: If this information does not match the information in the provincial electronic immunization data base, you will need to access the system using the unique Ontario Immunization ID.

STEPS TO ACCESS ICON AND SUBMIT RECORDS:

  1. Go to www.bchu.org/emunization and click on the green “Immunization Connect (ICON)” button
  2. Click “Get Started
  3. Click if you are using a “Public Device” or “Personal Device
  4. Read the Acceptable Use Policy, click “I Accept” to move to the next screen
  5. Enter all the information under “Verify with Health Card Number” and click “Verify Patient”.

NOTE: If the information you are providing for child’s name, sex, date of birth, or postal code does not match the information in the provincial electronic immunization data base, you will not be able to complete this step. Please contact the health unit to obtain your child’s “Immunization ID” as an alternative to log in or submit your child’s record using an alternative method. To note, if you received a letter from the health unit regarding your child’s incomplete immunization record, the “Immunization ID” will be noted under the address.

  1. If you have not done so already, you will be asked to set up a 6-digit PIN (password). Enter the information and click “Set PIN” and then “OK”. Save this information for future use.

-or-  If you already have a “PIN”, enter it now

  1. You will now be able to view the Brant County Health Unit’s record of your child’s immunizations and view which immunizations may be missing.
  2. Click “Submit Immunizations” to report any missing immunizations that your child may have received.
  3. Follow the instructions to complete the “Immunization”, “Documents”, “Patient”, “Review” and “Confirmation” pages. When entering immunization information, please attach a photo or scanned copy of your child’s immunization record to assist in our verification process. Please also ensure that dates and vaccines are entered accurately as per the record. A common error is confusing the day and month when the date is listed numerically only.

NOTE: Submitted immunizations will not instantly appear on the ICON immunization record. Please allow the health unit five business days to process submission (During peak periods, it may take up to two weeks to process records). 

If you need any help with the above steps, please call the Health Unit at 519-753-4937 ext. 451.